As an extra bonus, they can also be used in the Numeric Switches in Word Mail-Merge Fields described in the next section. These codes for numbers, dates, and times can be used in the TEXT function or in Excel s Custom number formats.
#CONDITIONAL MERGES IN WORD FOR LABELS CODE#
Thus, the code will ensure that the leading zero is not truncated from New Jersey postal zip codes. A key thing to remember is that 0 signifies a digit that will always appear even if zero, while # specifies a digit that will appear only if it is not a leading or trailing zero. Contact him atĢ Format Codes for Excel s TEXT() Function A collection of the most commonly used codes is presented below. In his spare time, he teaches as a part-time professor. A seasoned veteran of the computer industry, Rich provides high-quality on-site assistance for a vast array of computer problems afflicting residential and small-business clients in Fairfield and Westchester Counties. Rich Malloy is owner / chief consultant at Tech Help Today, a computer-consulting service based in Greenwich, CT. Formatting options such as font, size, and color do not make the trip. They cannot be used in calculations.) The advantage of formatting numbers and dates as text is that text is transported from Excel into a Word Mail-Merge document unmolested. (Tip: While you are in Excel, set these formulas in a different style, say, italic, or some unusual color to remind you that these numbers are simply text. For example, the formulas TEXT(B3, "$#,#0.00") and TEXT(C5, "M/dd/yy") convert number and date data into text data (in this case, $12, and 12/01/10 ). Although these codes are identical to those used in the Custom Number formatting feature of Excel, they are rarely seen by most Excel users.
The downside is that you need to know certain formatting codes. To do this, you need to use Excel s TEXT() function, which enables you to convert a number or date into its equivalent text formatted exactly the way you desire. Modify the Excel Spreadsheet The first way is to avoid the problem: In the Excel worksheet, insert a column with a formula that converts the Excel numbers or dates into a text format that is exactly the same as what you would want to appear in your Mail-Merge document. Note for users of Office 2007 and Office 2003: The steps presented here are for Office 2010, but the steps needed for older versions of Word and Excel are very similar if not identical. Although this last approach is little known, for many users it is certainly the best. We can modify the spreadsheet, modify the Mail-Merge document, or simply modify the way the two files connect to each other. For example, a sales result in Excel appears as but in Word it suddenly becomes ! Fortunately, there is a way to fix this. One of the perennial annoyances of Mail-Merge is its inability to format numbers from an Excel spreadsheet correctly. Unfortunately, the task of learning to master all of its idiosyncrasies can give you countless headaches.
#CONDITIONAL MERGES IN WORD FOR LABELS HOW TO#
Once you learn how to use it, you can save countless hours of work. It is extremely powerful for creating labels and customized letters, s, or reports. The Mail-Merge feature of Microsoft Word is one of my favorite parts of the program. 1 How to Fix Mail-Merge Number Formatting in Word 2010 By Rich Malloy, Tech Help Today, June 2012, updated Nov When turns into, there are no less than three ways to put things right.
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